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M-Files Overview

What is M-Files?


M-Files is one of the most flexible document management systems available.


Document volume is constantly increasing, and valuable time is wasted searching for and managing documents. And many companies need access to their documents when outside the office, without compromising data security. M-Files addresses all of these issues.


Our customers typically use M-Files for compliance, engineering change orders and management of manufacturing information.

M-Files (ECM) with ERP, MRP and CRM

ECM = Enterprise Content management. ERP = Enterprise Resource Planning

MRP = Material Resource Planning. CRM = Customer Relationship Management

Integration between ECM and core business systems allows organisations to establish contextual relevance among their information assets. This leads to better decision making!

Very few business have this


Almost 60% of organisations do not have linkages between ERP, other financial systems and ECM. (Source: AIIM, ECM Decisions: The Driving Force).

Only 13% of organizations have linkages between CRM and ECM. (Source: AIIM Industry Watch-Connecting and Optimizing SharePoint)

M-Files is the link or the glue that allows organisations to share the data between systems.


M-Files has readymade plug ins for Salesforce CRM, Dynamics CRM and SAP and many ERP/ MRP systems.

To date most of our engineering manufacturing M-Files customers already have CRM /MRP. M-Files has been linked so all documents can be accessed and used facilitating quality management with traceability on all documents


Mintronics, M-Files together with E-Max systems offer engineering and manufacturing businesses a total Enterprise/ material / CRM / Resource system.

Mintronics knows M-Files


Mintronics was the first solution partner for M-Files in the UK and has extensive experience implementing M-Files. This includes customers in other business sectors such as banking, insurance, accounting, and food production. Mintronics can can implement an M-File solution for you.

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Testimonial - Invertec

Description of Invertec and Products


"Since its formation in 1980, Invertec has grown to become the leading supplier of low-voltage lighting and interior systems to the bus, coach, commercial vehicle and rail markets. We currently supply many major bus and coach manufacturers in the UK, plus many other industry leaders across the globe.

Our impressive portfolio also extends into supplying specialist lighting equipment for the marine, emergency services, military, alternative energy, shop-fitting, signage and display industries."

What M-Files has fixed for us


"As a manufacturer with a high mix of customised products we generate and use a lot of drawings on a daily basis to build our products. Managing these drawings has historically been a challenge for us as we utilised a manual filing paper system. Whilst this system worked there was challenges with drawings going missing / being filed incorrectly and also managing drawing changes across a growing business. M-Files has allowed us to fully control our drawing system in terms of drawing accessibility and introducing electronic workflows for change management.


With the M-Files infrastructure coupled with the training and support from Mintronics we now have Shop Floor PCs across every workcentre in our site that allows operators to view the latest drawings for their task."


The future as you see it


"M-Files is now a business critical solution for us and over the coming months we look to increase our usage of using this tool to control further tasks within the business which ultimately will lead to higher efficiency and better communication."

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M-Files FAQs



M-Files is a WINDOWS application however it has a web access module so access can be by any web browser including MAC and Linux.



Yes plus documents can be marked for offsite working.

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M-Files Free Trial

Download a Trial Version of M-Files

Thank you for your interest in M-Files. Please take a moment to follow the link below to register for your free trial.


M-Files 30 Day Trial
m files download
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M-Files Prices

M-Files prices are tailored to meet your specific  there are many options. M-Files can be a hosted or on the cloud and even hybrid

There are three types of  licences:

  • Concurrent, Named user and Read only

  • Concurrent licences are approximately three times the price of named user licences

  • Cloud licences are priced per month depending on the licence type


It is possible to mix licence types inside a configuration, concurrent licences are helpful for licences shared by different time zones, occasional users and for shift working patterns

Named user licences are typically used for those requiring permanent access


In addition to the basic M-Files licences there are other modules which can be added depending on requirements for example OCR, reporting, digital signatures and many links to CRM systems, Salesforce and Dynamics


M-Files is also available for Compliance and quality as total configured system, separate pricing applies.


Budgets for configurations On Premise

Five user system all named users with online support say £2500

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