M-Files Cloud Vault makes document management easier
M-Files Cloud Vault makes document management easier
M-Files Cloud Vault delivers unprecedented ease of use because it doesn’t require you to change the way you work. You store your documents in the vault the same way you access any other hard drive on your system or network. Whether it is using the File Open or Save commands in any Windows application, or exploring the vault the way you look at My Documents or My Computer, you already know how to use M-Files, it’s just faster and more secure.
By hosting in the cloud, there is no need to set up a server, so now there is nothing to do but start organising your business documents with simple tags. You will never waste time searching for a document, recreating information or using the wrong version again.
Proven Technology – not just another Web-based storage and sharing tool
M-Files Cloud Vault is a unique new service based on M-files, a proven and widely-used document management solution that enables businesses to easily and affordably organise, manage and track their important documents in the cloud.
Scan and Save Directly to the Cloud – from any scanner or application, including email!
With M-Files Cloud Vault you can save any file to the cloud. This includes documents from Office applications like Word or Excel, searchable PDF files from scanners, emails with or without attachments, and literally any other file from any Windows application.
M-Files is Easy – no training or complicated new interface or process to learn
Research indicates that business documents are the most important asset of a business after its people. So why hasn’t software for managing and securing documents gone mainstream? It’s because it has been too complicated and expensive. M-Files Cloud Vault changes that by making it easy; in fact, you already know how to use M-Files because it’s just Windows Explorer.
Fast Search – find any file instantly
Office workers spend 20% or more of their time searching for documents. Imagine what a 20% increase in productivity means to your business. One of the most important benefits of M-Files Cloud Vault is that you never waste time looking for files again. Once you store a document in the vault and tag it, just type in that tag- or any word in the entire document- and M-Files finds the document instantly.
All Applications and File Types are Supported
M-Files Cloud Vault supports literally every Windows application, because the vault looks and acts like a standard hard drive. With M-Files Cloud Vault, in every Windows application you simply use the standard Save and Open commands to save to and open from the vault. Every file type is supported, including Word documents, Excel spreadsheets, PowerPoint presentations, PDF files, Emails, CAD files, Sage files, images and pictures, music and sound files, etc. - literally any file.
No More Folders! – Say goodbye to chaotic folder structures
One of the most powerful features of M-Files is that you never worry about folders again. Even the best designed folder structure quickly becomes unmanageable. Every day, numerous times per day, office workers are confronted with the following types of questions: “Should I save a file in the sales folder, or in the customer folder?”, “Where did the marketing team save the latest presentation?”, “Where is that invoice, I looked in the customer folder, but I can’t find it?”
Imagine never searching in the folder structure, trying to imagine how and where the last person filed the document. Just save to the vault and open from the vault and rather than creating more folders just add a few simple tags. Then you find and display files based on tags; for instance, all projects by location or customer or date or contact. The choice is yours.
Automatic Version History
M-Files Cloud Vault automatically maintains version history every time a document is changed, maintaining an auditable trail of changes from the time a document is created to its final released version, as well as each new version whenever it is revised. This is critical for compliance with standards and regulations such as ISO 9000/9001
There is nothing you have to do, M-Files Cloud Vault does it all for you. You can instantly retrieve any older version at any time to see what was changed, or roll back to an old version if you choose. M-Files efficiently stores versions: no matter how large a file is, only the changes between versions are saved, so storage space is used efficiently and vault searches remain fast.
Secure – never worry about losing data again
- Secure Access Permissions: Hide sensitive documents from unauthorised access, or allow some users to view documents while others can change them. Permissions can be set per document.
- No Accidental Deletion: Documents can not be accidentally deleted. If a user deletes a file it can always be quickly and easily recovered by "un deleting" the file.
- Check-in / Check-out: Ensure that changes to a document won't be overwritten by others. When someone checks out a document others can only view or work on a copy of the document until it is checked back in.
- Automated Daily Backup
Offline Use – access your documents even without an Internet connection
Even though M-Files Cloud Vault is a hosted solution, meaning your data is stored on servers that we manage for you, you can access documents even if you don't have access to an Internet connection, such as when travelling, or if your office network goes down. Just set any document or group of documents for offline availability and you always have access to them.
